To get the best pricing for managing the complex move of 300 passenger vehicles, you need to provide the auto transport company with detailed and specific information. Here are the key points you should cover:
1. Detailed Inventory and Vehicle Specifications
- Vehicle Types and Sizes: Specify each vehicle’s make, model, and size. Larger and heavier vehicles will cost more to transport.
- Vehicle Condition: Indicate whether each vehicle is operable or inoperable. Inoperable vehicles require special handling, which can increase costs.
- Special Requirements: Mention if any vehicles require enclosed transport due to their value or condition (e.g., luxury or classic cars).
2. Pickup and Delivery Details
- Locations: Provide precise pickup and delivery addresses. Urban areas are typically cheaper to service than rural locations due to the higher availability of transport trucks.
- Timing: Specify the time frame for the move. If you have flexibility, you can reduce costs by avoiding peak seasons (e.g., summer).
3. Purpose and Special Handling
- Lease Returns: Identify vehicles at the end of their lease that need to be returned to specific locations. Ensure these vehicles are prioritized for timely delivery.
- Storage: Specify which vehicles are going into storage and the storage location. This might require coordination with storage facilities.
- New Drivers: Provide details on vehicles assigned to new drivers, including their locations and specific delivery instructions.
- Manufacturer Recalls: Highlight vehicles subject to recalls and coordinate with the transport company to ensure they are delivered to the appropriate service centers.
4. Transport Method
- Carrier services are preferable for minimizing wear and tear, ensuring vehicle safety, and transporting multiple vehicles over long distances.
- Door-to-Door: Driveaway services offer flexibility, cost savings for shorter distances, and the ability to perform additional service en route.
5. Additional Relocation Services
- Maintenance and Repairs
- Routine Maintenance: Includes oil changes, tire rotations, brake inspections, and other scheduled maintenance tasks to ensure the vehicle is in good working condition.
- Repairs: Address any mechanical issues or damage that may have occurred before relocation. This can include engine repairs, bodywork, or fixing any other identified problems.
- Vehicle Inspection and Testing
- Pre-Delivery Inspection: This is a thorough check to ensure the vehicle meets safety and performance standards before being handed over to the new driver.
- Diagnostic Testing: Use diagnostic tools to identify any underlying issues that need addressing.
- Detailing and Cleaning
- Interior and Exterior Cleaning: Comprehensive cleaning ensures the vehicle is presentable and comfortable for the new driver.
- Decontamination: If necessary, especially for vehicles in storage or exposed to harsh environments.
- License, Titling, and Documentation
- Registration and Titling: Ensuring all necessary documentation is current, including registration and license plates, which may involve state transfers or renewals.
- Compliance Checks ensure that the vehicle complies with all legal and regulatory requirements, preventing fines or legal issues.
- Recall Management
- Recall Repairs: Addressing any outstanding manufacturer recalls to ensure the vehicle is safe and compliant with manufacturer standards.
- Storage Solutions
- Short-term or Long-term Storage: If necessary, vehicles can be stored securely until they are ready to be deployed to the new driver
- Ancillary Services
- Fueling: Ensuring the vehicle is fueled and ready for immediate use upon delivery.
- Emergency Services: Providing roadside assistance or emergency repairs if needed during transit.
- Expedited Shipping: If you need faster delivery for specific vehicles, mention this, as it will affect pricing.
Comprehensive details on these points will help the auto transport company provide you with the most accurate and competitive pricing for your project.